5 Things Every Tenant Should Be Doing: Insider Tips from a Real Estate Expert

Renting an apartment is more than just securing a roof over your head—it’s an opportunity to establish a solid foundation for your future housing prospects. As a seasoned real estate expert, I’ve witnessed firsthand how small, proactive steps taken by tenants can make a world of difference, both in the present and when it’s time to move on to your next rental. Whether you’re a first-time renter or have years of experience, these five essential habits will help you maintain your current rental, build a positive reputation, and set you up for success down the road.

1. Request Rental Receipts Regularly

One of the simplest yet most powerful actions you can take as a tenant is requesting rental receipts each time you make a payment. While many landlords will simply accept the payment without offering a receipt, it’s in your best interest to ask for one, preferably with a signature or clear acknowledgment from the landlord. These receipts act as proof of your timely payments, which can be crucial when applying for a new apartment. A solid history of on-time payments can provide a boost to your application, especially if you have less-than-perfect credit. It demonstrates that you’re financially responsible and dependable—a trait landlords highly value.

Additionally, in the rare case that disputes arise regarding your payment history, these receipts act as irrefutable evidence that you’ve consistently honored your financial commitments. This small step is one of the easiest ways to safeguard your rental record and strengthen your future rental applications.

2. Conduct a Mid-Lease Self-Inspection

Far too many tenants wait until the end of their lease to address maintenance issues, only to discover they’re held responsible for damage they didn’t cause. To avoid any surprises or potential disputes, schedule a mid-lease self-inspection to assess the condition of your apartment. This simple yet effective practice allows you to catch any problems early on, preventing them from turning into costly repairs later.

Look for signs of water damage, leaks, or pest activity—common issues that can escalate if left unnoticed. Inspect appliances, check for drafts around windows, and assess the condition of walls and flooring. Take note of anything that needs attention and report it to your landlord in writing as soon as possible. Having a written record of your proactive communication can demonstrate that you’re a responsible tenant who takes care of the property, which can protect you from being held accountable for issues that predate your lease.

By addressing potential problems before they escalate, you ensure your living space remains in good condition, and you avoid unnecessary stress when it’s time to move out.

3. Build a Positive Relationship with Your Neighbors

It’s easy to overlook the importance of neighbor relationships, but fostering good rapport with those around you can have lasting benefits. Neighbors who know and like you are more likely to speak highly of you if your future landlord reaches out for a reference. They can also offer valuable information about the property or neighborhood, such as upcoming repairs or changes to building policies.

A simple greeting when you see them in the hallway, offering to help with carrying groceries, or participating in community events can go a long way in building rapport. Being an active and positive member of your building’s community can help ensure that your living experience is more enjoyable and supportive.

Moreover, should any issues arise, such as noise complaints or building maintenance, your neighbors may be more understanding or willing to give you a heads-up. In turn, you’ll be more likely to receive favorable recommendations when it’s time to apply for your next rental.

4. Negotiate Lease Terms Beyond Rent

When negotiating a lease, many tenants focus only on the rent amount, but there are often other terms that are just as important to your long-term happiness and security. Consider negotiating additional clauses that benefit your personal circumstances and future stability. For example, you may want to request a grace period for late payments—especially helpful if you anticipate occasional payment delays due to factors outside your control. Some landlords may also be open to negotiating a clause that allows for early termination of the lease under specific conditions, such as job relocation or health concerns.

Another area to consider is the responsibility for small maintenance tasks. If you’re handy around the house, you may prefer to take care of minor issues like changing lightbulbs or unclogging drains yourself, which could save both you and the landlord time and money.

Being proactive in your lease negotiations can save you headaches down the road and help create a living arrangement that works best for you. Don’t be afraid to ask for terms that will make your rental experience smoother and more flexible.

5. Create a Tenant Portfolio

A tenant portfolio is essentially your rental history resume. It’s a collection of documents and evidence that showcase your reliability and responsibility as a tenant. Having a well-organized portfolio can make a powerful impression when applying for a new rental. Include items like rental receipts, reference letters from previous landlords, a copy of your current or past leases, and even photos that demonstrate the condition you left your previous rentals in—spotless and damage-free.

This portfolio acts as a comprehensive, professional record that highlights your commitment to being a good tenant. It shows future landlords that you are organized, reliable, and have a track record of maintaining your rental properties with care. Sharing your tenant portfolio when applying for a new apartment can help you stand out from the competition and increase your chances of securing the rental you want.

Final Thoughts

Renting an apartment is about more than just signing a lease and paying rent each month. It’s about building a solid foundation for your housing future and ensuring that your rental experience is as smooth and rewarding as possible. By following these five insider tips, you can maintain a positive relationship with your landlord and neighbors, avoid unnecessary stress, and position yourself for success when it’s time to move on to your next rental.

Need more guidance on navigating the rental market? Check out our other tenant-focused resources or reach out—I’m here to help!